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Archive for Compensation

It’s Time to (Finally) Close the Gender Pay Gap

March 24, 2021. For many this may have been just another day. But for working women it marked Equal Pay Day – the day (3 months into the new year) that women had to work to in 2021 to earn what white, non-Hispanic men earned in 2020 alone. According to the National Women’s Law Center, women working fulltime, year-round are paid, on average, 82 cents for every dollar paid to men.

It’s amazing that in the 21st century we’re still seeing a significant gap in the way men and women are paid. And we see it in every industry – from hi-tech to sports to entertainment. And given the impact the past 12 months have had on women in the workforce – 2.3 million have left it all together – it’s well past time to change things.

So, what is the long-term impact of this wage gap for women?

According to one study, over the course of a 40-year career, women on average could be paid nearly a half million dollars less than their male counterparts. The gap is even wider for women of color, many of whom earn only 75 cents for every dollar a man makes. As a result of lower lifetime earnings, women receive less in Social Security and pensions. In overall retirement income, women have only 70% of what men do.

An AAUW (American Association of University Women) study – The Simple Truth About the Gender Pay Gap – provides additional statistics about the impact of pay discrimination on women.

Although gender-based discrimination has been illegal since the 1960s, it still thrives in many workplaces, especially those that discourage open discussion of wages and that rely on prior salary history in hiring. If the bar is set low for a woman early on, it may follow her from job to job throughout her career. Also, women may leave the workforce temporarily to raise children or to care for an aging parent. When they return, that employment gap works against them. It may result in their being offered (or accepting) lower pay to enable their re-entry.

It’s time for this to change, and there are many things that men can do to help close the gap.  A recent article outlined 5 specific actions men can take to promote pay equity.

  1. Sponsor, coach and mentor female coworkers. Men can advocate for their female co-workers to ensure their value is recognized and that they are considered in promotion opportunities.
  2. Compensation transparency. Salary discussions are often taboo so women may not know that a man doing the same job is paid more. Men can take the lead in exposing inequity by sharing this information with their female mentees.
  3. Take paternity leave. This could help reduce the so-called “motherhood penalty.”
  4. Speak up when women are not present. Again, advocate for women.
  5. Recognize unconscious bias. Don’t assume that a woman won’t want (or be able to handle) a job that requires long hours or travel. Advocate for their equal consideration.

Pay equity is an important discussion. We’ll continue it next time with some actions that employers can take to help close the gap, and what women can do to advocate for themselves.

New Federal Salary Threshold for Exempt Classification

As of January 1, 2020, the federal salary threshold for employees to qualify as exempt from overtime will increase from $455 per week ($23,660 per year) to $684 per week ($35,568 per year). For employees to qualify under the Fair Labor Standards Act’s (FLSA) “highly compensated employee” exemption, the minimum salary threshold will increase to $107,432 per year.

As a reminder, for an employee to be classified as exempt, they must meet both the minimum salary requirement and the “duties test.” This new law does not make any changes to the duties test.

It also does not affect employees in California, where the exempt salary threshold is higher.

California employers must comply with the higher thresholds for their employees working in the state. The minimum annual salary for a managerial, administrative, or professional employee in California to be classified as exempt is $49,920 ($45,760 for employers with 25 or fewer employees). Also, California does not recognize the “highly compensated employee” exemption.

Another difference is that the federal law allows for bonuses, commissions and incentives that are paid at least annually to be counted toward the minimum salary requirement. California makes no such provision. And California’s duties test is stricter than the duties test under federal law. Here, an employee must spend more than 50% of their time in each workweek performing exempt duties to qualify as exempt from overtime.

If you have employees outside of California now is the time to review your compensation plans for exempt employees and make any changes needed to comply with the new federal law by January 1.

If you only have employees in California, it’s also a good time to review employee compensation and classification to ensure you are complying with California law.

Please reach out to me at michelle@connecttohr.com if you need help reviewing employee classifications.

Creating Your Compensation Plan

Market-5Last time we talked about establishing your pay philosophy. Once you’ve done that and have committed it to paper (to be periodically updated) the next step is to understand the market so you can develop pay rates for each of the positions you identified in your workforce plan.

There are several ways to do this. You can speak to other people within your industry to learn what they are paying, or you can search sites such as Salary.com, Glassdoor, or the Bureau of Labor Statistics for salary information, or you can use a salary survey such as PayScale.  As you look at salary information, determine a salary range to use. You could use the median or 50th percentile, or you could establish a range, for example 25th to 75th percentile. This will help you decide on your own pay ranges. And remember, you need to consider your budget as you are making these decisions.

Make sure that your compensation plan fully complies with state and federal laws and regulations. This includes classifications such as exempt and non-exempt, overtime pay, independent contractor regulations, required benefits such as health insurance and Worker’s Compensation, minimum wage laws, etc.

Another component of your compensation plan is “pay for performance.” How and when will you reward employee performance? Will you use rating and rankings to determine salary increases or will they be determined purely on the basis of individual performance? Will performance reviews and salary increases happen in concert or separately? Will you have a discretionary fund for employee incentives and what are the criteria for those awards?

Once you’ve developed your compensation plan, it’s important to communicate it to your employees. Explain that salaries are based on market rates, pay philosophy and employee performance. Discuss total compensation – that is, base salary, incentives and benefits. Employees who have a clear understanding of how they contribute to the success of the organization and who feel recognized for that contribution are more engaged and motivated. Everyone wins.

If you need some help understanding the market for your job positions, or selecting a salary survey to use, please contact me.

 

 

 

Compensation Step One – Developing a Pay Philosophy

Philosophy-1For the past couple of blogs, I’ve been talking about various aspects of HR planning and the importance of being proactive vs. reactive around people-related activities. One of the most important activities to plan for is compensation. What have you budgeted for compensation, and how will you allocate it for merit increases and adjustments needed to attract and retain the skills identified in your workforce plan?

Step one is clarifying your pay philosophy. A pay philosophy is a set of guiding principles that identifies compensation priorities, and supports organizational values and goals. It explains why the company makes the decisions it does about employee pay, and creates a framework for consistency across the organization. Although a pay philosophy will differ from company to company, all are aligned in the goal of attracting, retaining and motivating the best talent.

Some factors to consider in creating your pay philosophy are company size, financial position, level of difficulty in finding needed talent, the industry, and market salary data. An example might be that you know you have to pay a starting salary slightly above the market in order to attract the right people. Or, your financial position is such that you have to pay slightly below market, but make up for it with a more generous vacation benefit.

As you define your pay philosophy, be sure to consider total compensation – base salary, incentive pay, and benefits. Examples of incentive pay are bonuses, commissions, and profit sharing. Benefits may include medical, dental, and vision insurance; life insurance; paid vacation; leave policies and 401(k) programs. Some companies choose to match 401(k) contributions up to a certain amount, which is an attractive benefit. Recognition is another factor to consider, especially from the perspective of motivating employees. Recognition can include cash awards, or non-cash awards such as sports event tickets, travel vouchers or other “thank you” gifts.

Once you’ve defined your philosophy, commit it to paper and review it periodically to assess how it’s working and identify any changes needed based on changing company circumstances, the market or the economy in general.

If you need more information or need a sounding board as you create your philosophy, please contact me.

 

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